Transforming ERP Complexity into Seamless Job Processing

IVE introduced an off-the-shelf ERP as their CPQ solution, expecting it to handle quoting and order management. However, the system fell short in two key areas:

• Distinctive Job Manufacturing Process: The ERP could not accommodate the complex job-based workflows essential to production.

• Data Reconciliation for Final Invoicing: Accurate, traceable invoicing required deep integration and reconciliation across multiple systems.

Attempts to bridge these gaps internally proved daunting. A custom build for job processing was scoped at over 10,000 development hours, leading the customer to abandon the effort due to complexity and cost. They needed a partner who could deliver a fit-for-purpose solution.

Clear Dynamics stepped in with its aieos platform, designed to augment existing ERP environments rather than replace them. The approach was pragmatic, agile, and delivering measurable value. Three key outcomes were achieved:

1. End-to-End Job Reconciliation - Designed and configured a robust data model enabling full reconciliation from order to invoice, ensuring accuracy and transparency.

2. Seamless Integrations - Connected the CPQ solution, planning software, over 500 custom applications, and external 3PL providers—creating a unified ecosystem.

3. Factory Floor Enablement - Delivered a purpose-built GUI for job manufacturing processes, empowering factory staff to manage tasks efficiently and intuitively.

This augmentation strategy avoided the pitfalls of a costly custom build while leveraging the strengths of the existing ERP.

The impact was transformative, delivering both operational and financial benefits:

- Cost Savings: Automation and the decommissioning of three legacy ERPs drove significant efficiency gains.

- Revenue Quality & Optimisation: Accurate, traceable invoicing improved revenue assurance and customer confidence.

- Job Costing & Margin Optimisation: Purpose-fit functionality enabled precise tracking of staff time and utilisation, enhancing profitability.

- Reduced Total Cost of Ownership: A managed service packaged within the licence fee simplified ongoing support and maintenance.

By augmenting rather than replacing the ERP, Clear Dynamics delivered a solution that was faster, smarter, and more cost-effective. The result? A future-ready platform that supports growth, optimises margins, and ensures operational resilience.